Sprint Planning with: just in time decisions and negotiation

Some time ago I wrote about the Sprint Planning. I said that it’s the last line of defence of your Sprint. Why did I name it the "last line of defence”? Just because it is the last chance to get things out of the way which are not ready for development or blocked. What if the last line is under attack and there are some requirements you are not sure about to discard or give it a try. That’s the time when negotiation comes into play. You sit together think, talk, and test your ideas to tackle it down. Sometimes you get it and sometimes you won't. If you are still unhappy with the results of your discussion, you need to decide how to proceed...

Negotiation and just in time decisions

One thing to negotiate in a Sprint Planning is scope. Another matter is what function really means and how much function is required to solve the problem.

And sometimes there are even a few more decisions to make and unfortunately we are only at the start und need to decide a little bit later, when we can inspect what we built. I’ve got good experience with this kind of scenario:

You’ve got some kind of requirement and it is not obvious how to solve the problem because there are a few (1-5) tiny decisions which seem equal and cannot be solved by discussion. Cannot be solved by discussion means to me that even if we talk about it we circle around or thoughts or people get distracted during the discussion. At this point we give it a try and set expectations about how the decision should be made later on. In other words we postpone decisions, we decide them just in time.

Maturity and decisions

Sometimes there is the question if only real mature teams are able to do this. I would say rather no or yes. I’ve seen both mature and immature teams succeed and fail. To me it is worth to give it a try und to start with limiting the number of decisions to make and to scale how big this decisions are. Even more important to me is to talk about this decisions, to value them and make it a part of our process or to talk about it what went wrong and what to try differently.

SVNWNK